Accounts Payable Managing Specialist, Northampton

CSO is looking for an Accounts Payable Managing Specialist. 

The Accounts Payable Managing Specialist will perform all Accounts Payable Functions and will ensure timely and accurate processing and maintenance of all non-payroll disbursements and related documentation. This position will also assist in ensuring compliance with all applicable agency, state and federal rules and regulations.

This is a full-time, in-person, Monday-Friday position.


  • Manage day-to-day operations of accounts payable functions, including accurate and timely maintenance and processing of all documentation related to accounts payable.
  • Oversee the maintenance of accounts payable records and the generation and balancing of transaction reports.
  • Ensure timely and accurate processing and distribution of purchasing/payment documentation including purchase orders, stipends, and 1099's in compliance with agency policies and state and federal regulations.
  • Organize and prepare accounts payable data in the proper form for auditors and funding sources.
  • Process payables according to approved cost allocations; ensure payables are approved according to agency financial policies and procedures.
  • Prepare and maintain monthly balance sheet account reconciliations
  • Provide backup and overflow support for reception and front desk duties, including greeting guests, answering phones, handling agency inquiries, and sorting and distributing mail.
  • Work with internal and external auditors and participate in periodic auditing projects, provide information and access to accounting records as required and assist external auditors in completion of their work, including resolving any deficiencies, discrepancies or questions.
  • Ensure the payables ledger is closed on a monthly basis and, in coordination with the accounting department, ensure that closing transactions/entries are performed.


College degree in relevant field or equivalent experience and three years' experience in purchasing and/or accounts payable, preferably in non-profit behavioral health or related field. Should have a basic understanding of accounting. Must have good organizational skills, proofreading and transcription skills, excellent oral and written communication skills, and computer competency. Proficiency in Microsoft Office and PowerPoint required. Must possess good interpersonal skills and the ability to handle situations in a professional manner at all times with clientele, staff and external sources. Ability to perform multiple tasks and assignments over an extended period of time and follow through with projects; understand and relate ideas and concepts; and identify and prioritize issues in a responsible manner. Must possess valid driver's license and reliable transportation. Ability to travel occasionally to various offices in the region.


We provide our employees with competitive salaries and a generous benefits package, including full coverage health and dental insurance and ample paid time off (vacation, personal, sick, and holidays). Additionally, we offer a 403B retirement savings plan, an employee referral bonus program, regular in-house training and professional development opportunities with free CEUs, and voluntary supplemental insurances at group rates, including short and long-term disability, cancer, accident and life. We also offer a premier employee assistance program (EAP) and personal cell phone plan discounts. Our work environment is flexible and supportive, with ample opportunities for collaboration within and across departments, programs and locations. 

Our Agency

Clinical & Support Options, Inc. is a behavioral health organization serving individuals and families across Western Massachusetts. From our early days as a child guidance clinic, we have expanded into a full service behavioral health agency, committed internally to excellence while we collaborate externally with community partners to participate in a comprehensive system of assistance and resources for the residents of our communities. We employ over 650 multi-disciplinary staff, helping thousands of families over the past 50 years. We have community based office locations throughout Western Massachusetts, including Springfield, Northampton, Greenfield, Orange, Athol, Gardner and Pittsfield.

Our expertise, in a nutshell, is to support people in their progress towards self-sufficiency, no matter what challenges they face on that journey. EOE/AA